December 2020 Monthly Board Meeting
Board Members Present: John Christensen, Carly Cordell, Butch Farley, Mary Heiberger, Scott Klungseth, Brendyn Richards, Dawn Seeley, and Jill Mockler
Absent Members: Lisa Collins, Mary Hansen, Mike Lounsbery, Joe Bak, Tricia Bak, Adam Nelson, Tim Lawrence
Others Present: Geoff Gross, Mark Pederson (Maximum Promotions)
Meeting called to order at 6:40pm by Brendyn Richards, President.
Secretary Report – Carly: Last meeting minutes emailed out. Reviewed at meeting. John made a motion to approve as written. Jill seconds. No discussion. Minutes approved.
Treasurer Report – John presented the treasurer’s report.
Current Balance: $58,033.72 Scholarship: $250.00
- All receipts requested from the school have been received
- Refunds for Youth BB Tournament were made in the amount of $1620. There was a loss of approximately $42 due to Spotify charges.
- Bills paid since last meeting:
- $67.37 Reimbursed Matt Coy for XC Season End
- $770.19 was paid for Girls BB Shooting shirts. Purchase of these were approved by email.
- $83.00 was paid to the US Post office for rental of PO Box, key deposit and stamps
- Beresford Athletic Booster Club now has an address: PO Box 94, Beresford, SD 57004
Scott made a motion to approve Treasurer’s Report. Butch seconds. No further discussion. Motion passes.
Old Business
- Bylaws approval
- Final revision of Restated ByLaws were reviewed. Changes were made from last meeting. Quorum wording added per Frieberg Law. No further revision requested.
Carly made a motion to approve Restated ByLaws with approved edits from last meeting. Jill seconds. No further discussion. ByLaws approved. Carly will email Frieberg and request website be updated. Motion passed.
- Marketing Brochures
- Tim is still working on. He was not able to attend tonight’s meeting
- Capital Projects
- Football Field/Track: Maximum Promotions, Mark Pederson, was present at the meeting to discuss possible flag pole enhancements at the football/track field. Discussion around placing pole at North End of the field. Cost range from $500 (telescoping pole) to $10,000 - $12,000 for 30-40 ft flag pole. Different ideas were discussed from a single pole to multiple. No decisions were made. Would be nice to have decision and plan to have project completed by August 2021 if club decides to support.
- Fencing/sidewalk project is also in the works for in the future by the school
- 2020-21 Membership Drive
- Membership list was sent to Teresa to update website and state “as of November 15th” on November 18th.
- New Board picture was taken also taken.
- Membership Update: Business Sponsors 8 Executive, 2 Platinum, 6 Gold, 4 Silver
- Individual Memberships: 27 Pride (54 members), 14 Purple and 32 Watchdog
- This is down approximately 100 members this year (COVID)
- Scholarship Update: Scholarship committee met on Tuesday, November 17th. Clarifications made to Rubric. Focus is on individual academics and sport achievements. Due date for applications was set for April 1, 2021.
- Application was emailed to Shellie Pratt at high school to be communicated to Seniors.
- Recommendation to review “All-Star” award option to see if still valid. Many of these events have been replaced by club sports.
- Youth BB Tournament
- Next tournament is scheduled for March 6. Have received 6 registrations already. Would like to consider making it a Sat/Sun tournament and possibly a few local teams on Friday depending on where Regions will be hosted. Brendyn will work with Geoff on this.
- Committee Structure
- Will discuss in January.
- Individual Memberships: 27 Pride (54 members), 14 Purple and 32 Watchdog
- Membership list was sent to Teresa to update website and state “as of November 15th” on November 18th.
New Business
- School Updates from Geoff Gross
- Athletic Banquet
- This is currently scheduled for May 7th. Discussed location options and challenge of not knowing if we can hold in person. Consider outside option or Bridges.
- Carly will contact Bridges to reserve room for evening of May 6 (for set up) and May 7th for event.
- Liaison Update: Reviewed Winter sport liaisons.
- Wrestling: Mike/Amanda Lounsbery, Bridget Twedt, Shana Jensen
- BBB: Charlotte Shegurd, Brendyn Richards, Michelle Klungseth
- GBB: Jill Mockler. Brendyn Richards and Jill will recruit others
- First Home BB Game
- Plan for Black out at first home BB game on December 17th.
- Brendyn will check with Tim on the status of the Black Out shirts.
- Frostbite
- Update given by Dawn Seeley. Committee has been meeting and they are working on a virtual option. Discussed alternative location of the Bridges, but difficult to safely social distance. Considering a drive-thru option for picking up shirts/goodies. Goal is to have a decision made early this month.
- Fundraising
- Since basketball tournaments have been cancelled due to pandemic, other fundraising events were discussed. Consideration for the fundraising committee to discuss.
- Golf Tournament/Dual with Beresford vs Vermillion or Elk Point.
- Softball tournament
- Triathlon: Example would be Trap shooting, cornhole, and dart tournament
- Since basketball tournaments have been cancelled due to pandemic, other fundraising events were discussed. Consideration for the fundraising committee to discuss.
- This is currently scheduled for May 7th. Discussed location options and challenge of not knowing if we can hold in person. Consider outside option or Bridges.
Scott made a motion to adjourn at 8:06 pm. Dawn seconds. No discussion. Adjournment.
Next Meeting Date:
- January 6, 2021 @ high school library
Respectfully submitted,
Carly Farner-Cordell, BABC Secretary