Beresford Athletic Booster Club Meeting
August 26, 2015
|Mike Seivert||P||Tom Diefendorf||P||Michelle Weatherton||P|
|Jeff Thaler||P||Deb Bergland||P||Troy Swee||P|
|Brad Antonson||P||Angela Peterson||P||Chet Borah|
|Sarah Antonson||P||Brian Peterson||P||Ann Kropuenske||P|
|Ranee Van Gelder||P||Todd Schlup||P||Mike Limmer||P|
|Mike Busch||P||Rob Wilson|
Status: P = Present, Blank= Absent
|Secretaries Report||No prior report|
|Treasurers Report||Recap of lase year distributed and reviewed, motion to approve by Deb, seconded by Michelle – Approved|
Booster Club Pork Feed
Booster Club Cards
Athletes Autograph / sheets
Youth Wrestling Tournament
Date: September 26, 2015 – 18 holes
$100 Hole Sponsor
No team signed up to date
Golf Club Fee is $5.00 per person and cart fees
Announce at home football games for participation
Deb will check on posting flyer
Add information to Facebook
Tom will talk to Mike about Hole Sponsors
Date: August 28, 2015 – 1st Home football game
150-200 pounds smoked pulled pork, will freeze and use what is left at golf tourney
Bertz donated chips and buns
Fiesta Foods donated plates, napkins, BBQ sauce
Will need coolers for water and possibly extension cords for roasters
Free will donation
Bridgewater has been notified
Mike will check on tables
Set up at approximately 4:30, ready to serve at 5:00
Michelle will contact Chuck regarding printing 1000 Booster Club Activity Cards and will order autograph sheets for homecoming.
Michelle, Sarah, Troy and Jeff will sell cards at the first football game
Deb will check with Rhonda for the list of current members
Ann volunteered to step in for Angela this year
Discussed spirit items and order quantity, added distributing forms to the High School as well as Elementary and Middle School
Date: Sunday, September 20th at 3:00
Purchase rollers from Ace
Print rosters from SDHSAA, include Roger #1 Fan
Send request to members for help with painting
Date: Thursday, September 24th during Elementary lunch, Booster club will order lunch for athletes.
Michelle will order 350 sheets from Chuck
Ann will check on sharpie supplies
Mike and Sarah throw t-shirts and water bottles
Discussion regarding timing of funding scholarships awarded by the Booster club to be at the time the award is given instead of at second semester. Discussion regarding who the check will be made to will be determined at a later time.
Motion by Brad to fund scholarships when given, seconded by Brian, approved.
Jeff is working on organizing a youth wrestling tournament as a fundraiser.
Date: Monday, August 31st, 6:15
5 Cards were distributed per athlete prior to blitz night
Drawing for prizes will be held the night of blitz and also announce later after all cards are turned in.
Hotdogs, chips and water will be served to participants
Brad, Tom and Brian will grill
|New Business||Welcome Troy Swee and Mike Limmer|
|Board Member Positions
Corporate Membership Levels
Frostbite 4 Updates
|Tom D. nominated for Vice President by Deb, seconded by Sarah, approved.
President: Jeff Thaler
Vice President: Tom Diefendorf
Treasurer: Brad and Sarah Antonson
Secretary: Ranee Van Gelder
Committee: Chair, Co-Chair and Advisors
IT: Open, Troy S. will contact Jamie E, Brad will contact Brent Hepner
Frostbite 4:Troy, Tom D.
Membership: Mike L., Ranee
Fundraising: Deb, Ann
Sports Needs: Brian, Todd, Mike S. Chet
Spirit: Angela, Michelle
Recognition Banquet: Mike S., Michelle
Scholarship: Mike B., Brad, Sarah
Ranee will review and request updates to the Booster Club Website. Updates to include links to Twitter and Facebook.
Go to Reachfundraisingsd.com\Beresford – hub to review options such as Schwaans, Clothing store, apps available for discounts country wide.
Discussion to research options for corporate memberships, determined to establish a committee to review and present to coaches and possibly some business owners.
Runners Point – motion to donate $750.00 by Tom D, seconded by Sarah, approved.
Sarah will follow up with Kevin Nelson regarding funds.
Request to purchase T-shirts for Beresford XC Meet winners
Request to purchase freezies at the Beresford XC Meet
Motion to fund FCA speaker by Brian, seconded by Brad, all approved
Request for Football end zone camera to be used to watch game film. Motion to use funds previously allocated to football program to be used for camera, seconded by Deb, all approved.
Replace Sports banners in the gym for new conference. Motion to pay 50% of cost by Tom, seconded by Michelle, approved.
Recommendation to create a work signup sheet to organize volunteers
Suggestion to use two scanners instead of one
Increase cost from $20 to $30
Offer option to purchase sweatshirts
Removing $100 sponsors from sleeve of shirts, will recognize elsewhere
Move award ceremony from the gym to The Bridges.
Scheels may be a Corporate sponsor
Kari S/Jared O. will handle financials, have writing authority on the frostbite 4 checking account and will present a check to the booster club after the event. A percentage of total funds will be given back to the Booster club and the rest will be left in the frostbite 4 checking account for administrative needs.
Researching tax exempt options for Booster Club, which would include frostbite 4. Mike L. will discuss with Tom F on tax exempt options.
|Next Meeting||September 20th, after homecoming street painting, approximately 5:00 at The Bridges
Motion to adjourn by Brad, seconded by Deb, all approved
Respectfully submitted by Ranee Van Gelder